The weekly review.
How many times have you heard, or been told, that in order to get better results in your business, you need to be doing a review of your day, week, month, etc?
I’ve said it….I still say it.
It’s important if you want to get control of your time and have the ability to strategize and forecast effectively.
But the important piece of making this work is building the habit of actually doing it.
How else can you see the benefits of doing a regular review, if you never build in the habit required to get that information?
Planning Your Habit
One of the first things I tell all of my clients, who are looking to pull the rip-cord on their ballooning schedules, is to build in No-Go Zones.
These are blocks of time where the only thing that happens, is what the time is scheduled for.
What’s it scheduled for?
Your priorities. It might be regularly-scheduled appointments, or time where all customer calls and meetings are held, or it might be when you want to go to the gym or book any doctor’s appointments.
The bottom line is, you purposefully blocked out time in your calendar, dedicated to getting things done.
Over time, this action builds in the habit of having time set aside that you can count on, that won’t be overrun by other people’s priorities.
On the flip side, you then know how much time you have in your scheduled for ‘other activities’.
For example, in my schedule, I know without looking that every day, Monday to Friday from 4-5pm, is my admin time.
This is where I do a quick scan of my day, wrap up anything that I’ve started on, make my priorities list for the following day, and make sure that I am on track to accomplishing what I’ve set out to do.
The Review Habit
Once you have made the decision to review your workweek, and monitor how much progress you are making towards each goal, the next step is to plan to build that habit.
The habit of reviewing your process, analyzing your progress, and making adjustments as needed, is an important one to develop.
Going into your calendar and blocking out the time needed to perform this review is the first step in developing the habit of setting aside the time to do the work.
Once your work week is established around this new block of time, two things will happen.
You Work More Efficiently
When you have a specific amount of time allotted to get work done, it’s amazing how much you can actually accomplish in a reduced window of time.
Think about anytime that you were preparing to go on vacation, or were planning to be away for a period of time.
The week leading up to your impending absence can be some of the most productive days in your calendar.
Why? Because you have a deadline and your priorities become really clear, really fast.
As a result, you begin to work more efficiently due to the fact that you don’t have unlimited lengths of time to eventually get to doing the work you need to get done.
You’re Able to Analyze Your Efforts
Now that you are working more efficiently, you are now able to sit down during that dedicated amount of time to analyze what you have accomplished.
You are also able to look at what you were not able to accomplish and adjust your efforts as needed.
One of the biggest gaps that come up for small business owners and entrepreneurs, is the gap between doing the work and analyzing the outcomes.
How often do you look at your business plan, strategies, and results now?
Once a month? Per quarter….per year…. whenever you are forced to because something has gone terribly wrong?
Block out the time, so that you can build the habit, and you can focus on building your business.